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iPhone: Mail Settings

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Mail settings let you customize your email account for iPhone. Changes you make to accounts settings are not synced to your computer, allowing you to configure email to work with iPhone without affecting email on your computer.


Account Settings

The specific accounts settings that appear on iPhone depend on the type of account you have—POP or IMAP.

Note: Exchange email accounts must be configured for IMAP to work with iPhone.


Stop using an account

  • From the Home screen choose Settings > Mail, choose an account, then turn Account off. If an account is off, iPhone doesn’t display the account, or send or check email from that account, until you turn it back on.

Adjust advanced settings

  • From the Home screen choose Settings > Mail > Accounts, choose an account, then do one of the following:
    • To set whether drafts, sent messages, and deleted messages are stored on iPhone or remotely on your email server (IMAP accounts only), tap Advanced and choose Drafts Mailbox, Sent Mailbox, or Deleted Mailbox.
      If you store messages on iPhone, you can see them even when iPhone isn’t connected to the Internet.
    • To set when deleted messages are removed permanently from iPhone, tap Advanced and tap Remove, then choose a time: Never, or after one day, one week, or one month.
    • To adjust email server settings, tap Host Name, User Name, or Password under Incoming Mail Server or Outgoing Mail Server. Ask your network administrator or Internet service provider for the correct settings.
    • To adjust SSL and password settings, tap Advanced. Ask your network administrator or Internet service provider for the correct settings.

Delete an email account from iPhone

  • From the Home screen choose Settings > Mail, tap an account, then scroll down and tap Delete Account.
    Deleting an email account from iPhone doesn’t delete it from your computer.

Settings for Checking and Viewing Email


iPhone checks for and retrieves new email in your accounts whenever your open Mail. You can also set Mail to regularly check for email and download your messages even when you don’t have Mail open.


Set whether iPhone checks for new messages automatically

  • From the Home screen choose Settings > Mail > Auto-Check, then tap Manual,“Every 15 minutes,”“Every 30 minutes,” or “Every hour.”
    If you have a Yahoo! email account, email is instantly transferred to iPhone as it arrives at the Yahoo! server.

Set whether iPhone plays an alert sound when you have new email

  • From the Home screen choose Settings > Sound, then turn New Mail on or off.

Set the number of messages shown on iPhone

  • From the Home screen choose Settings > Mail > Show, then choose a setting. You can choose to see the most recent 25, 50, 75,100, or 200 messages. To download additional messages when you’re in Mail, scroll to the bottom of your inbox and tap “Download . . . more.”

Set how many lines of each message are previewed in the message list

  • From the Home screen choose Settings > Mail > Preview, then choose a setting. You can choose to see anywhere from zero to five lines of each message. That way, you can scan a list of messages in a mailbox and get an idea of what each message is about.

Set a minimum font size for messages

  • From the Home screen choose Settings > Mail > Minimum Font Size, then choose Small, Medium, Large, Extra Large, or Giant.

Setting whether iPhone shows To and Cc labels in message lists

  • From the Home screen choose Settings > Mail, then turn Show To/Cc Label on or off. If Show To/Cc Label is on, To or Cc next to each message in a list indicates whether the message was sent directly to you or you were Cc’ed.

Setting iPhone to confirm that you want to delete a message

  • From the Home screen, choose Settings > Mail and turn Ask Before Deleting on or off. If Ask Before Deleting is on, to delete a message you must tap , then confirm by tapping Delete.

Settings for Sending Email

Set an alert to sound when you successfully send a message

  • From the Home screen choose Settings > Sound, then turn Sent Mail on or off.

Set whether iPhone sends you a copy of every message you send

  • From the Home screen choose Settings > Mail, then turn Always Cc Myself on or off.

Add a signature to your messages

You can set iPhone to add a signature—your favorite quote, or your name, title, and phone number, for example—that appears in every message you send.

  • From the Home screen choose Settings > Mail > Signature, then type a signature.

Set the default email account

When you initiate sending a message from another iPhone application, such as sending a photo from Photos or tapping a business’ email address in Maps, the message is sent from your default email account.

  • From the Home screen choose Settings > Mail > Default Account, then choose an account.
Circulated by Apple iphone mobile phone

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